Tired of using unintuitive programs?
Maybe you are just starting in the hotel business?

We have the solution for you!
KWHotel Standard is a single station program offering full acces to all available functionallities, which will help you manage your hotel!

To test out Kwhotel Standard, send a request to KWHotel Support or start out with KWHotel Free today with the link below, KWHotel Free has a limited functionality but can be used forever. Afterwards it is possible to transfer your information from KWHotel Free to the other versions of the program.

KWHOTEL STANDARD

price list

Number of beds/rooms	First year license net price	Annual prolongation net price
1 - 10	59 zl	59 zl
11 - 16	79 zl	69 zl
17 - 28	99 zl	89 zl
29 - 60	149 zl	129 zl
Above 60	199 zl	159 zl

The annual license provides:

– all available options and tabs presented below,
– access to updates,
– 24 hours support in case of emergencies.

Available discounts:

– 5% – discount for placing a link to our website on your website (details),
– 10% – for purchasing Kwhotel for 2-3 years in advance,
– 10% – for small sesonal facilities.

KWHOTEL STANDARD

AVAILABLE FUNCTIONALLITY

CALENDAR

Modern, intuitive and customizable calendar. You can set:

grid cells width and length,
your own calendar and reservtion colors,
and what information shall be presented.

The calendar allows to set a room cleanliness status, while built-in filters and search engines make searching for a customer, reservation or room very simple. Additionally, there is a mini-calendar dedicated mainly for hostels which presents rooms/beds allotment throughout the whole month.

RESERVATIONS MODULE

Swift and simple room booking for both individual and group customers. It is also possible to calculate the room rate based on:

four different age groups,
local taxes,
meals,
any services or products.

Moreover, you can issue fiscal documents such as invoices, proforma invoices, bills, recepits and booking confirmations. Our reservations module can be further customized by adding custom fields of your choice.

SERVICES MODULE

Rent additional services, managed on an hour-based timeline. It is possible to rent any services you wish, including bicycles, kayaks or pool tables but also sell sauna, swimming pool or jacuzzi tickets. The services module can also be used directly from the reservation screen or for individual customers who are not the hotel guests.

CUSTOMERS MODULE

Simple and legible module that can be used to add, edit and search for individual / company guests and their reservations. You can also set statuses for your guests, such as Regular or Blacklisted, and assign discounts to them.

ROOMS MODULE

Create a room base of your accommodation facility. Rooms can be organised into groups to speed up their configuration and management process. Rates can be adjusted in regards to four age groups and rate-per-night or rare-per-person calculation. What is more, you can create an assortment and furnishing base that can be further used in the other modules of the program. Each room can also be marked as an apartment or be excluded from the calendar, online booking engine or statistics.

LOGBOOK MODULE

Complex documentation of your accommodation facility that provides an easy access to the customers` personal data, date and place of birth, ID number, address, company. Additional filters help to check the history of reservations.

MEALS MODULE

Create and print kitchen reports that present an amount of meals and a time of their provision. Meals can be assigned to every reservation in different variants – half/full, single day/whole stay.

ACCOUNTING MODULE

Print fiscal documents (invoices, bills, receipts, cash documents) and a variety of cash reports and sales registers. Filters make searching for a document only take a while and all documents can be exported to Excel for easier analysis.

STATISTICS MODULE

Clear presentation of your accommodation facility`s allotment with a division into rooms, days, months or custom date range. Numerous financial statistics, sales register, meals and shift reports. All data can be exported to Excel or any other software of that type.

RATE PLANS

Complex rate management module, designed for room groups and channel manager/online booking portals synchronization.

USER MANAGEMENT

Module dedicated to managing your users` privileges in KWHotel.

REPORTS

Advanced reports: local tax, reservations, assortment, cash, sales, statistical office, housekeeping and many more.

KWHOTEL STANDARD

ADDITIONAL FUNCTIONALITY

modul-premium

CHANNEL MANAGER SYNCHRONIZATION

PREMIUM MODULE

Premium Module makes it possible to connect KWHotel property management software to the largest online booking portals (i.e. Booking.com, Expedia, HRS, Hotele.pl and many more) thanks to synchronization with one of the channel managers.

Such solution allows you to automatically send allotment of your accommodation facility, download reservations from external systems and assign rooms with one click. Save your previous time thanks to modern solutions of our PMS!

Channel Manager – our partners

Premium is a synchronization module.

And many more…

[EN] Premium - cennik

Number of rooms/beds	First year net price
1 - 16	250 zl
17 - 28	350 zl
29 - 60	550 zl
61 - 100	800 zl
Above 100	1200 zl

The price does not include the price of the module selected version of the program and the cost channel a manager.
Cena zawiera podpięcie do 3 wtyczek. Każda kolejna wtyczka 100 zł netto.

Module requires a separate purchase of KWHotel Standard/Pro and signing contract with a channel manager.
Cena zawiera podpięcie do 3 wtyczek. Każda kolejna wtyczka 100 zł netto

DIRECT SYNCHRONIZATION

BOOKING.COM

Our newest solution allows you to synchronize directly with Booking.com!

No more need to manually rewrite availabilities and prices or use expensive solutions.
KWHotel PMS synchronizes directly with the online booking engine, sending prices and availability after each calendar update.

Attention! KWHotel neither accepts, nor stores the credit card data send by Booking.com.

[EN] PRICE SYNC

Number of rooms/beds	First year net price	Annual prolongation net price
1 - 16	200 zl	100 zl
17 - 28	300 zl	150 zl
29 - 60	400 zl	200 zl
61 - 100	500 zl	250 zl
Above 100	600 zl	300 zl

Cena zawiera podpięcie do 3 wtyczek. Każda kolejna wtyczka 100 zł netto

LEARN MORE

We also directly synchronize with:

OBSŁUGA POLA NAMIOTOWEGO

KWHOTEL CAMPING

Camping module is used to manage a campsite. It is based on a scheme of your campsite where plots and sectors can be selected. Moreover, module allows you to:

Create plots and sectors.
Add prices such as lump sum of each sector and plot, including tax.
Create a fixed services database (including their price) such as local tax or age based stays.
Create reservation statuses, i.e. wintering, lump sum or parking.
Create your own agreement statuses, i.e. advance paid, reservation, reservation confirmed etc.
Create a database storing types of cars and campers.

When combined with KWHotel PMS, it allows a complex service of guests located at your campsite.

Number of supported sectors and plots is the only limitation of the plot division. Majority of campsites is divided into 1-6 sectors (plots). You can make an unlimited number of reservations for the same sector. Up to 28 sectors version should be more than enough for majority of campsites. Larger versions are designed for campsites that provide lump sum based rental – one customer per plot.

Licencja roczna

200 zł netto

Do ceny modułu należy doliczyć cenę wybranej wersji programu.

GALLERY

kokos

TREATMENTS MANAGEMENT

WELLNESS&SPA

Simple to use Wellness&Spa module, allowing you to manage your guests` treatments and massages. SPA module operates on hour-based calendars presenting reservations of each cabinet and worker. Every reservation is described with a treatment type, date, hour, cabinet type, worker data and customer data. You can also create a database of your treatments, services, cabinets, workers and clients.

[EN] SPA - cennik

1st year	Yearly prolongation
300 zl net price	49 zl net price

The price does not include the price of the module selected version.

GALLERY

SYNCHRONIZATION WITH EXTERNAL DEVICES

SYNCHRONIZATION WITH ACCOUNTING SOFTWARE

KWHotel PMS cooperates with advanced accounting softwares.
KWHotel can be synchronized with the following accounting programs:

CogiSoft,
Enova,
ERP XL,
Fides,
Optima,
Raks,
Revisor,
Symfonia,
WF Fakir,
wFirma,
Subiekt.

Synchronization cost depends on the data transfer type between the accounting software and KWHotel.

The majority of synchronizations is based on an import-export data transfer (Symfonia, Optima, Fides, wFirma or WF-Fakir). Files are exported from KWHotel to the accounting software. Synchronization is more advanced in case of the Subiekt accounting software: when issuing an invoice in KWHotel, the document will be opened directly in Subiekt.

Synchronizacja	Koszt [netto]
Import-Eksport (CogiSoft, Enova, ERP XL, Fides, Optima, Raks, Revisor, Symfonia, WF Fakir, wFirma, JPK) Bezpośrednie przesyłanie (Subiekt)	300 zł jednorazowo + 3 zł miesięcznie

Opłata jednorazowa dotyczy aktualnej wersji synchronizacji i zawiera roczną aktualizację. W przypadku wprowadzenia modyfikacji przez partnera do oprogramowania, synchronizacja może nie działać prawidłowo i konieczne będzie wprowadzenie zmian. Cena aktualizacji równa jest opłacie jednorazowej. KajWare zastrzega sobie prawo do wprowadzenia nowej aktualizacji do 30 dni roboczych.

SYNCHRONIZATION WITH EXTERNAL DEVICES

POS SOFTWARE

KWHotel PMS cooperates with the most popular POS software in Poland.

KWHotel property management software can be synchronized with the following POS systems:

Foodsoft software
Bistro software

Synchronization will automatically open a new bill in the POS software, during the guest check-in process in KWHotel. Customers can freely use the gastronomic services which will be added to the bill and sent back to KWHotel. Upon customer checkout a summary bill can be issued, including all services and products.

Koszt [netto]

300 zł jednorazowo + 3 zł miesięcznie

SYNCHRONIZATION WITH EXTERNAL DEVICES

HOTEL LOCKS

KWHotel can synchronize with hotel locks.

The following ones are supported:

RentingLock,
Tayama,
Orbita,
MaxBat,
Betech,
Kaba,
Hartmann Tresore,
Lob – Adel.

Thanks to synchronization with hotel locks, receptionist can program a card for specific client and time.
Since the above-mentioned companies offer a large amount of different locks, the KajWare company cannot guarantee that KWHotel will be compatible with every model; before you purchase any hotel locks, we highly recommend contacting us for verification.

Koszt [netto]

300 zł jednorazowo + 3 zł miesięcznie

SYNCHRONIZATION WITH EXTERNAL DEVICES

ID SCANNER

ARH Combo Scan ID scanner facilitates a check-in process of large groups. Thanks to this solution, you no longer have to manually rewrite personal data of dozens of people. Just put the ID on the scanner and data will be transferred to KWHotel in a matter of seconds!

More information about the Combo Scan ID scanner can be found here:
http://www.arhungary.hu/contleft/3031/content.html

terminal_pic

SYNCHRONIZATION WITH EXTERNAL DEVICES

PAYMENT CARD TERMINAL

KWHotel PMS can be synchronised directly with the Polcard`s payment card terminal. Thanks to this solution, it is not necessary to type prices manually in case of a card payment. KWHotel will automatically send data, eliminating the possibility of human error and facilitating the guest check-in process!

The KajWare company offers a special package of KWHotel and a payment card terminal! Contact us and get an exclusive price!

Our partner: